Knowledge (XXG)

Archives New Zealand

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records which hold historical, legal and cultural significance. Under section 27 of the Public Records Act 2005, the Chief Archivist of Archives New Zealand holds this responsibility and has issued such standards. To issue a standard, the Chief Archivist must make a copy of the draft available and have a process in place to communicate with every public office, approved repository, local authority and any other person considered to be impacted by or interested in the proposed standard.
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are stored appropriately with the intention of long-term sustainability at the forefront of this function; ensuring records with long term value are transferred into its service; providing recordkeeping advice and information to government departments; making sure public archives are accessible to government, other organisations as well as the public; managing public archives in a protected and secure environment; and the provision of leadership and advocacy within the sector.
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regarding best industry practice for care, preservation, and administration of historical records; they hold an advocacy role for the sector which includes submissions to government regarding enhancements to existing legislation; a further role includes facilitating employee upskilling through shared knowledge as well advisory duties to appropriate educational facilities; and they produce regular publications and reports to facilitate these functions.
44: 876: 223:(DIA). It also gave the chief archivist the power to approve the disposal of official records and to require the transfer of records to the National Archives after 25 years. The Archives Act also affirmed public access to the National Archives. While the National Archives were established in 1957, they were preceded by the Dominion Archives and the former war archives at the Hope Gibbons building in Wellington. 2198: 1994: 968:, however, there was a need voiced by archivists to become more focused on their speciality. This was the catalyst for the creation of this organisation. The original thought was that it should be open to public, serving as more of an interest group rather than limiting membership to archive professionals only. This is the form that remains to this day. 661:
objectives; gives information to support informed decision making; outlines individual responsibilities; documents individuals and different groups entitlements; encourages collaboration and communication; facilities groups to be creative and also ensures that important public knowledge is available for research, discovery and reuse.
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power outages and earthquakes. Its design has been created with te ao Māori worldview in mind, with design agency Tīhei and Māori sculptural artist Rangi Kipa working alongside architects Warren & Mahoney to “connect the building to the land it sits on and acknowledge the tūpuna who lived there before”.
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audiovisual materials, maps, and other types of records. Personal papers are one example of the non-government records held by Archives New Zealand. These papers may include diaries, letters, and photographs that provide a glimpse into the everyday lives of New Zealanders in different periods of history.
266:. The Act also greatly expanded the role of Archives New Zealand and the powers of the Chief Archivist, and established the Archives Council to advise the Minister responsible for Archives New Zealand. The organisation now has a leadership role for recordkeeping throughout central and local government. 706:
Issuing of penalties: It is an offence under the Public Records Act to willfully or negligently damage, dispose of, or destroy any public record, unless it is authorised under by the Chief Archivist. Archives New Zealand can impose penalties on individuals or organisations that do not comply with the
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Information and records are key strategic assets for the public sector. Therefore, managing information and records appropriately is important in various different ways for Archives NZ including enabling the public to hold the government accountable; helps any organisations plan for and achieve their
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These standards support and establish how Archive NZ can manage their information and records systematically and efficiently. It outlines the obligations of Archives NZ and other regulated organisations under the Public Records Act and sets out the minimum level of compliance that these organisations
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Archive information and records management standards are of the utmost importance as it ensures consistency of delivery for organisations utilising Archive NZ's services. For Archives New Zealand, they act as underpinning principles for their purpose of collecting, preserving, and providing access to
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In addition to preserving and providing access to historical records, Archives New Zealand also works with government agencies to manage their records. This includes providing guidance on record-keeping practices, developing standards for records management, and overseeing the transfer of records to
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Archives New Zealand are the regulators of all information created by the public sector in New Zealand. Their regulatory role is to ensure information is created and managed to a high standard, to ensure transparency and accountability and support the rights and entitlements of New Zealand citizens.
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Overall, due to ARANZ and their role as a key stakeholder in the sector, Archives New Zealand is supported in achieving their objectives outlined in the Public Records Act 2005. Amongst other roles, these are: maintaining stewardship of public records; ensuring records of government decision making
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Unfortunately, in late 2022, there were security breaches of which Axiell has formally apologised for. This was due to technology failings, in conjunction with data entry errors, leading to a shutdown of the system for multiple days on multiple occasions. The security breach entailed public members
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Researchers can search descriptions of the records using Archway, an online database of records held at Archives New Zealand. Archives New Zealand has developed preservation programs and facilities to ensure that records are protected from damage and degradation. The organisation collaborates with
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A new $ 290 million national archives facility is set to be completed in Wellington by 2026. The new facility, which began construction in 2022, will have a greater capacity to house the country’s rapidly growing archival collections and to maintain and protect collections during incidents such as
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confirmed that the Government would build a new archives building on the site of the former Defence House on Wellington's Aitken Street between the present Archives NZ and National Library buildings. The new NZ$ 290 million building will have 19,300sqm of lettable area and is expected to open in
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In 2019 Archives New Zealand forged a new partnership with Swedish firm Axiell Collections who will be managing their digital collection. This is a key partnership, as Axiell are known as a leading software supplier in the archives sector. A mantra of theirs is that culture should be preserved,
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extended limited protection to local government archives. For the first twenty years, the National Archives had to contend with inadequate storage and staffing. Following Wilfred I. Smith's report, the Government took steps to address those issues, the headquarters moving into the 1966 4-storey
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Archives New Zealand does not solely collect government records. In fact, the institution also collects a wide range of materials that document New Zealand's social, cultural, and economic history. This includes personal papers, community archives, and business records, as well as photographs,
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that are a key stakeholder in the archive sector. Members include professional organisations, historians and of course: archivists. There are a variety of reasons why ARANZ are a significant partner for Archives New Zealand (as well as similar organisations). Namely, ARANZ serves as a leader
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shared and accessible through high quality systems. This was a key reason for Archives New Zealand moving from their previous system (Archway) to Axiell Collections: so that employees can become more efficient, as well as New Zealanders having enhanced access to New Zealand’s archives and
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On 9 May 2024, Archives NZ halted its digitisation programme which had commenced seven years ago, citing the programme's time-limited funding. The disestablishment of the digitisation programme is expected to cause the loss of three permanent jobs and some fixed time positions. Historian
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Community archives are another type of non-government record held by Archives New Zealand. These archives may include records of local organisations and events, such as sports clubs, churches, and community groups, that reflect the social and cultural diversity of New Zealand.
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The Archives Council meets four times a year to discuss archival and record keeping matters. The Council reports directly to the Minister on its functions during the preceding year. The Minister, as soon as practicable, presents the report to the House of Representatives.
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must meet. ‘Records are considered to be any information, regardless of form and format, from documents through to data’. Alongside this, they are also used as evidence of business activity and information assets. They also include metadata which is managed as a record.
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The Archives Council Te Rua Wānanga is an unincorporated body established under the Public Records Act 2005. It provides independent advice to the Minister responsible for Archives New Zealand on recordkeeping and archives matters, including those for which
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The development of the exhibition began in 2014. It provides an award-winning document room containing the latest exhibition technology and a surrounding interactive space for visitors to learn about the documents and the people who signed them.
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Access to holdings is available through four reading rooms in Auckland, Wellington, Christchurch and Dunedin, and through a remote reference service. 110,205 linear metres of physical archives were held in storage as at June 2018.
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Archives New Zealand's collection of non-government records is an important resource for researchers, historians, and the wider public, and it contributes to the preservation and promotion of New Zealand's cultural heritage.
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Inspection: The inspection of public records, local authority records and local authority archives by the Chief Archivist if information management issues have arisen within public offices or local authorities.
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Business records are also held by Archives New Zealand, and these documents provide insight into the development of key industries and sectors in New Zealand, such as agriculture, forestry, and manufacturing.
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and the official guardian of its public archives. As the government's recordkeeping authority, it administers the Public Records Act 2005 and promotes good information management throughout government.
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While most records held by Archives New Zealand are open to the public, some access restrictions may apply based on factors such as the sensitivity of the information and the privacy of individuals.
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building of the former Government Printing Office on Thorndon Quay in 1990. The National Archives' legal position was further entrenched by the passage of legislation such as the
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Archives New Zealand holds more than 7 million New Zealand government records dating from the early 19th to the early 21st century. Records held include the originals of the
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The standard also supports the rights of Māori, under the Treaty of Waitangi/Te Tiriti o Waitangi to access, use and reuse any information and records that are taonga.
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The Department of Internal Affairs is working alongside Fund Managers AMP Capital Ltd. to build the new Archives facility with construction partners, LT McGuiness.
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Cheryl Campbell; Rosemary Collier; Mary Donald; Caroline Etherington; Judith Homabrook; Margaret Retter; David Retter; Frank Rogers; Mark Stevens (March 1992).
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the National Library of New Zealand and other cultural heritage institutions to digitize and provide access to a wide range of digital content.
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Audit: Audits are regularly carried out by independent auditors in order to determine the health of information management in the public sector.
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makes sure records of government decision making are created and those of long-term value, including digital, are transferred into its care;
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were merged back into the Department of Internal Affairs. Before 1 February 2011 Archives New Zealand was a separate government department.
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is accompanied by an education and outreach programme including an online component to make it accessible for those not Wellington-based.
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2026. It will host archives repository and specialist facilities for Archives NZ, the National Library and Ngā Taonga Sound & Vision.
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Direction to report: A report back order issued by the Chief Archivist to organisations with record keeping practices that arise concern.
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being able to access restricted files through the new system, with 9000 files opened to being exposed. The files were related to the
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On 29 July 1952, fire ripped through the Hope Gibbons Building in Wellington, destroying much of New Zealand's public records.
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In order to execute this role, Archives New Zealand are granted several directive powers. Their regulatory tools include:
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New Zealand Defence Force (NZDF) Personnel Files from the First World War – over 141,000 service files digitised.
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is presented by Archives New Zealand and the National Library of New Zealand, both of which are part of the
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The position of Director of National Archives and Chief Archivist were held simultaneously since late 1982.
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In 2000, the National Archives was separated from the Department of Internal Affairs and renamed as
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The Archives Council's reports to the Minister are available on Archives New Zealand's website.
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PRA. Persons convicted of an offence may also be trespassed from Archives offices and services.
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makes public archives accessible to government departments, other organisations and the public;
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manages the Public Records Act 2005 and works with government agencies to administer the Act;
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In December 2020, the DIA confirmed that Archives NZ along with the National Library and
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Vol 3 No 1 pages 5–10 includes a more comprehensive history of archives in New Zealand.
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is an exhibition of three of New Zealand's most significant constitutional documents:
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With these important factors to consider, all information and records should be:
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described the termination of the digitisation programme as "a devastating blow."
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For a details of what is digitised by topic see Archives New Zealand's website.
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provides leadership and support for archival activities across New Zealand.
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Archives and Records Association of New Zealand (ARANZ) – Te Huinga Mahara
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Secretary of Internal Affairs exercised Chief Archivist powers (1957–1962)
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manages the public archives in a protected and secure environment; and
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provides recordkeeping advice and information to government agencies;
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Material was copied from this source, which is available under a
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Material was copied from this source, which is available under a
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Taonga, New Zealand Ministry for Culture and Heritage Te Manatu.
1504:"New $ 290m national archives facility to be built in Wellington" 1380:"New $ 290m national archives facility to be built in Wellington" 3266: 3041: 3016:(collection of around 21,000 reels of film and 1000 videotapes) 740:, government documents, maps, paintings, photographs and film. 155: 2295: 1833:"Minister welcomes new National Librarian and Chief Archivist" 1697:(30). Archives & Records Association of New Zealand: 1–2. 1450: 680:
maintained to meet business, government and community purposes
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Prior to its establishment in 1976, ARANZ was a part of the
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In 2018, the Christchurch office moved to a new location in
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1835 He Whakaputanga o te Rangatiratanga o Nu Tireni – the
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New Zealand government recordkeeping and community archives
3010:(online database of records held at Archives New Zealand) 2241:"The Archives Council | Annual reports from 2008 to 2015" 1309:"A Chronology of Archives Keeping in New Zealand to 1990" 2666:"He Tohu: A new home for New Zealand's iconic documents" 1893:"New chief archivist appointed for Archives New Zealand" 1598:(3). New Zealand Society of Archivists Incorporated: 4. 907:
Declaration of Independence of the Chiefs of New Zealand
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Reintegration under Internal Affairs, 2011–present
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Creative Commons Attribution 4.0 International License
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Creative Commons Attribution 4.0 International License
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part of an organisation’s approach to risk management
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Archives New Zealand. Te Rua Mahara o te Kāwanatanga
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Te Rua Mahara o te Kāwanatanga Archives New Zealand
1756:"Chief Executive Appointment: Archives New Zealand" 1523: 1521: 350:The national office for Archives New Zealand is in 150: 140: 126: 109: 63: 55: 50: 3555:Office for Māori Crown Relations–Te Arawhiti 3464:Ministry of Māori Development–Te Puni Kōkiri 2635:"New home for NZ's most important documents opens" 1529:"Construction begins on the new Archives building" 1446:"Archives NZ shutting down digitisation programme" 811:Archives New Zealand for preservation and access. 378:Archives New Zealand National Office in Wellington 262:to deal with digital archives and the creation of 2823:"Archives and Records Association of New Zealand" 2761:New Zealand Ministry of Education (3 June 2017). 1688:"A special Alert to honour Ray Grover, 1931–2019" 322:, Archives NZ chief archivist Stephen Clarke and 883:In May 2017, a new permanent archive exhibition 3410:Ministry of Business, Innovation and Employment 2899:"Archives – Other archives and digital records" 1218: 1216: 830:Royal Commission of Inquiry into Abuse in Care 3278: 3053: 1279:"Christchurch Office of Archives New Zealand" 671:readily accessible, understandable and usable 8: 3348:Department of the Prime Minister and Cabinet 1644:"A New Chief Archivist for Papua New Guinea" 32: 1923:"Stephen Clarke resigns as Chief Archivist" 645:Information and Records Management Standard 318:In February 2022 Internal Affairs Minister 3302:public sector organisations in New Zealand 3285: 3271: 3263: 3060: 3046: 3038: 2702:"Archive Exhibition Project – dia.govt.nz" 1858:"Archives New Zealand appoints new leader" 42: 3489:New Zealand Security Intelligence Service 3454:Ministry of Housing and Urban Development 3363:Government Communications Security Bureau 2315: 2313: 1142:"New Zealand. Government Printing Office" 1055:. Te Ara: The Encyclopedia of New Zealand 842:Examples of digitised records available: 674:valued as critical to business operations 1497: 1495: 1046: 1044: 1042: 1040: 1038: 1036: 849:New Zealand Official War Art Collection. 390:Archives New Zealand Christchurch Office 3598:Ministers in the New Zealand Government 2903:Te Ara. The Encyclopedia of New Zealand 1341:Baalbergen, Janine (11 December 2020). 1090:"NEW GOVERNMENT PRINTING OFFICE. PRESS" 1006: 835:Digital records are also available via 495: 368: 303:would move to a proposed purpose-built 3617:New Zealand Public Service departments 3545:Whaikaha - Ministry of Disabled People 3293:New Zealand public service departments 2017: 2015: 2013: 2011: 2009: 2007: 1720:"A New Director for National Archives" 1197:. Archives New Zealand. Archived from 754:the New Zealand Parliament's archives; 274:In 2011, Archives New Zealand and the 227:Expansion and legislative entrenchment 31: 3437:Ministry of Foreign Affairs and Trade 2848:"Archifacts Digital Editions | ARANZ" 2696: 2694: 2271:"Archives New Zealand | What we have" 1971: 1969: 1887: 1885: 1883: 1762:from the original on 25 December 2014 1750: 1748: 1714: 1712: 1583:Hornabrook, Judith (September 1992). 1392:from the original on 24 February 2022 1302: 1300: 599:Archives New Zealand has four units: 7: 3540:National Emergency Management Agency 2897:Strachan, Stuart (22 October 2014). 1903:from the original on 14 October 2020 1164: 1162: 922:– Te Petihana Whakamana Pōti Wahine. 2738:. 20 September 2018. Archived from 2247:. 28 September 2018. Archived from 668:trustworthy and managed accountably 402:Archives New Zealand Dunedin Office 3569:Interdepartmental executive boards 1864:. 10 February 2014. Archived from 855:Māori (native) school records and, 464:Greg Goulding (Acting) (2009–2011) 25: 3378:Ministry for Culture and Heritage 2216:"The Archives Council | About us" 2073:"Ō kawenga Your responsibilities" 1502:Chumko, André (1 February 2022). 1378:Chumko, André (1 February 2022). 1076:Archives in New Zealand: a report 858:Samoan Land Deeds – Series 18962. 757:commissions of inquiry documents; 452:Chris Hurley (Acting) (1998–2000) 244:, and the State Sector Act 1988. 2196: 2098:"Digital information management" 1992: 1686:Richard, Foy (24 January 2019). 1458:from the original on 11 May 2024 1426:from the original on 7 June 2023 1359:from the original on 14 May 2021 912:1840 Te Tiriti o Waitangi – the 763:archives of government agencies; 582: 570: 558: 546: 534: 522: 517:Judith S. Hornabrook (1972–1982) 510: 498: 473:Richard Foy (Acting) (2017–2018) 455:Lyn Provost (Acting) (2000–2001) 395: 383: 371: 27:National archives of New Zealand 18:National Archives of New Zealand 3586:Strategic Planning Reform Board 3581:Family Violence Executive Board 3550:Ministry for Ethnic Communities 3388:Ministry for Primary Industries 3358:Ministry for Ethnic Communities 3341:National Library of New Zealand 3033:Archives New Zealand on YouTube 1146:National Library of New Zealand 995:National Library of New Zealand 954:New Zealand Library Association 889:National Library of New Zealand 712:Archives Council Te Rua Wānanga 612:Māori & Community Archives. 603:Regional & Access Services; 315:at an unspecified future date. 287:Air Force Museum of New Zealand 276:National Library of New Zealand 133:Anahera Morehu, Chief Archivist 3535:Independent Children's Monitor 3474:Ministry of Social Development 3331:Department of Internal Affairs 3086:Federated States of Micronesia 3028:Archives New Zealand on Flickr 2793:"About the He Tohu exhibition" 2102:New Zealand Digital government 1258:Department of Internal Affairs 937:Department of Internal Affairs 920:1893 Women's Suffrage Petition 743:Significant holdings include: 221:Department of Internal Affairs 179:Te Rua Mahara o te Kāwanatanga 145:Department of Internal Affairs 119:, Minister of Internal Affairs 36:Te Rua Mahara o te Kāwanatanga 1: 2641:. 19 May 2017. Archived from 1809:. 4 June 2009. Archived from 1053:"Page 1: Government Archives" 609:Government Recordkeeping; and 529:Kathryn Patterson (1991–1998) 449:Kathryn Patterson (1991–1998) 301:Ngā Taonga Sound & Vision 242:Official Information Act 1982 231:In 1977, an amendment to the 3400:Ministry for the Environment 3383:Ministry for Pacific Peoples 3373:Land Information New Zealand 541:Dianne Macaskill (2001–2009) 3484:New Zealand Customs Service 2664:Knight, Kim (19 May 2017). 3643: 3321:Department of Conservation 3068:Oceanian national archives 1947:Tang, Eda (14 June 2023). 1116:"PRINTERS WALK OUT. PRESS" 1074:Smith, Wilfred I. (1978). 760:most higher court records; 685:Regulatory role and powers 565:Marilyn Little (2014–2017) 479:Stephen Clarke (2020–2022) 470:Marilyn Little (2014–2017) 3594: 3499:Public Service Commission 3368:Inland Revenue Department 3326:Department of Corrections 3298: 1664:Evealyn, Wareham (2011). 1195:"Public Records Act 2005" 1170:"Public Records Act 2005" 1120:paperspast.natlib.govt.nz 1094:paperspast.natlib.govt.nz 990:List of national archives 767:New Zealand Defence Force 553:Greg Goulding (2009–2011) 467:Greg Goulding (2011–2014) 446:Ray F. Grover (1981–1991) 354:. It also has offices in 233:Local Government Act 1974 209:First National Government 41: 3420:New Zealand Space Agency 3237:Northern Mariana Islands 2924:"Code of Ethics | ARANZ" 1666:"Vale Judith Hornabrook" 943:Associated Organisations 420:List of Chief Archivists 329:(tribe) Taranaki Whānui 309:Horowhenua Business Park 3622:Archives in New Zealand 3560:Social Wellbeing Agency 3469:Ministry for Regulation 3415:Immigration New Zealand 3393:New Zealand Food Safety 3353:Education Review Office 3202:Cocos (Keeling) Islands 2953:www.legislation.govt.nz 2610:"What's been digitised" 2585:"What's been digitised" 2052:www.legislation.govt.nz 1770:– via Scoop News. 1733:(4): 5. December 1991. 1174:www.legislation.govt.nz 799:Physical records access 589:Anahera Morehu (2022– ) 577:Richard Foy (2017–2020) 505:John Pascoe (1963–1972) 488:Anahera Morehu (2023– ) 476:Richard Foy (2018–2020) 431:Michael Standish (1962) 264:state-owned enterprises 260:Public Records Act 2005 256:Fifth Labour Government 3576:Border Executive Board 3509:Statistics New Zealand 2974:"Regulatory statement" 2369:"Archives New Zealand" 2298:. Archives New Zealand 2156:"Our regulatory tools" 1480:. Archives New Zealand 1353:The New Zealand Herald 1233:New Zealand Government 880: 621:Archives New Zealand: 199: 3530:Cancer Control Agency 3523:Departmental agencies 3479:Ministry of Transport 3427:Ministry of Education 3180:and other territories 3014:Audio Visual Archives 2873:"About ARANZ | ARANZ" 2395:2017–18 Annual Report 2124:"Our regulatory role" 1727:New Zealand Archivist 1619:"Pascoe, John Dobrée" 1592:New Zealand Archivist 1316:New Zealand Archivist 879:He Tohu Document Room 878: 852:Crown Purchase Deeds. 294:New Zealand Archivist 197: 3504:Serious Fraud Office 3447:Public Health Agency 3336:Archives New Zealand 3002:Archives New Zealand 2978:www.archives.govt.nz 2614:Archives New Zealand 2589:www.archives.govt.nz 2564:Archives New Zealand 2437:www.archives.govt.nz 2251:on 28 September 2018 2245:Archives New Zealand 2220:Archives New Zealand 2160:Archives New Zealand 2128:Archives New Zealand 2077:www.archives.govt.nz 2027:www.archives.govt.nz 1813:on 14 September 2012 1533:Archives New Zealand 1348:Horowhenua Chronicle 973:incorporated society 790:Finding records held 747:the archives of the 606:Archives Management; 485:(Acting) (2022–2023) 441:Judith S. 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Index

National Archives of New Zealand

Thorndon
Wellington
41°16′38″S 174°46′48″E / 41.277167°S 174.78°E / -41.277167; 174.78
Brooke Van Velden
Department of Internal Affairs
www.archives.govt.nz
Māori
national archive

First National Government
Archives Act 1957
Department of Internal Affairs
Local Government Act 1974
Ombudsmen Act 1975
Official Information Act 1982
Fifth Labour Government
Public Records Act 2005
state-owned enterprises
National Library of New Zealand
Wigram
Air Force Museum of New Zealand
Ngā Taonga Sound & Vision
business park
Horowhenua Business Park
Levin
Jan Tinetti
Māori
iwi

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